Private Tutoring
How private tutors should automate WhatsApp
A parent texts at 8pm: "My son needs help with maths before June exams." If you reply tomorrow, they already booked someone on a marketplace app. Vermoss Flow captures subject, grade, and urgency, shows your open slots, and books the first session. Reminders go out before each lesson. You teach instead of coordinating.
Parents book maths and science sessions after hours. Reminders cut no shows before exams.
How this works at your scale
Solo or owner led
You tutor alone from home or travel to students. One calendar, one flow. Parents book and get reminders without you typing the same availability every week.
Small team
Two or three tutors covering different subjects. Subject branch routes booking to the right person calendar. Parent sees who they booked and gets prep notes for that tutor.
Multi site or larger
Tutoring business with several venues or online and in person mix. Location or online branch, per tutor calendars, and shared intake so admin is not copying parent details into a spreadsheet.
Problems private tutors face on WhatsApp
- Exam season enquiries pile up when you are already teaching
- Same parent asks for availability every term instead of rebooking
- No show lessons because reminder was a manual message you forgot
- Subject and grade collected in five separate messages
- Homework help questions mixed with paid session booking
- Cancellation policy explained from scratch each time
Automation on Vermoss Flow
Inbound flow separates book a session from quick homework question. Booking asks subject, grade, online or in person, then shows slots. Customer details store student name, school, and exam date. Reminder 24 hours before with what to bring. Package block booking for exam prep bundles.
- Subject picker: maths, science, English, other
- Grade and exam date capture on first booking
- Slot booking against your live calendar
- 24 hour reminder with worksheet or textbook reminder
- Homework quick question branch with paid session upsell if ongoing need
- End of term rebook nudge if no session in 3 weeks
Tutor intake and session booking
Parent enquires, books a slot, and gets reminders on the same thread.
- Parent texts: "Grade 11 maths tutor, exams in 6 weeks."
- Flow asks online or in person and preferred days.
- Open slots shown with 60 minute lesson blocks.
- Booking confirmed. Student name and school saved on their profile in Vermoss.
- Reminder day before with Zoom link or address and what to prepare.
How to tune it
Set lesson length and subjects to match what you actually offer.
Block travel time between home visit lessons on the calendar.
Schedule an extra reminder 7 days before exam when exam date is in customer details.
Attach your rates PDF on first enquiry if parents ask before booking.
Turn on package booking if you sell 10 session blocks.
Route university level requests to a different calendar if you only do school.
Results
Results coming soon
Session fill rate and parent response time from a maths tutor on Vermoss Flow. Coming soon.
Time and money saved
Estimate extra sessions booked from same day responses to evening enquiries.
Run this on your private tutor WhatsApp
We help you import the flow, connect your number, and tune it for how you work.